Take the Purchasing BOSS Basics Certification Quiz

Question 1 of 25

The Material Management module can be used for what purposes?

Display all require materials for Forecasted jobs.
Quickly locate and select specific material to create Purchase Order’s with the included items and commitments automatically added.
Find out how much of a specific material is needed for all jobs needed to be purchased.
All of the above.

Question 2 of 25

For Job Costing purposes, Distributed Costs on the Purchase Order Receipt are added to the cost of Material received.

True
False

Question 3 of 25

If the “Internal PO” checkbox on the Purchase Order is selected, it indicates the Purchase Order is for internal use only and any receipts made for the Purchase Order will not be sent to accounting.

True
False

Question 4 of 25

When would you use the “Internal PO” checkbox on the Purchase Order?

To enter existing inventory.
To make inventory adjustments if not using the BOSS Inventory Feature.
To allocate owned equipment.
All of the above.

Question 5 of 25

What is the purpose of the “Closed” Checkbox on the Purchase Order screen?

Set the close date for the Purchase Order. Set the Purchase Order status to Completed and set all items to Close.
Sets the Close date for the Purchase Order. Set the Purchase Order status to Complete and keeps items open that have not been received in full.
Sets the close date for the Purchase Order only.
None of the above.

Question 6 of 25

What is the purpose of the “Closed” checkbox on the Purchase Order Receipt screen?

The line item will no longer be availabe for receipt.
Indicates that the received quantities are accurate, and no more allocations need to be made.
You will not be able to make an adjustment after you have closed the Purchase Order receipt.
None of the above.

Question 7 of 25

Where can Purchase Orders be created in BOSS?

Purchase Order Module.
Material Management Module.
Flowers to Order Module.
All of the above.

Question 8 of 25

What does it mean when a Purchase Order is in New status?

The Purchase Order has been submitted and is awaiting approval by a manager.
The Purchase Order has been approved for submisson to the Vendor and a PO number has been assigned.
The Purchase Order has been created but not yet submitted for approval.
None of the above.

Question 9 of 25

What does it mean when a Purchase Order is in Pending Status?

The Purchase Order has been submitted and is awaiting approval by a manager.
The Purchase Order has been approved for submisson to the Vendor and a PO number has been assigned.
The Purchase Order has been created but not yet submitted for approval.
None of the above.

Question 10 of 25

What does it mean when a Purchase Order is in Approved Status?

The Purchase Order has been submitted and is awaiting approval by a manager.
The Purchase Order has been approved for submisson to the Vendor and a PO number has been assigned.
The Purchase Order has been created but not yet submitted for approval.
None of the above.

Question 11 of 25

When adding a “One Time’ Item to a Purchase Order, BOSS will update the Catalog at the same time.

True
False

Question 12 of 25

When adding a “One Time’ Item to a Purchase Order, what color will that item appear as a visual indicator in the Purchase Order?

Red
Green
Yellow
Purple

Question 13 of 25

When creating a Purchase Order, where do the Reason Field notes appear?

It will transfer to the Receipt screen.
It will appear on the printed Purchase Order.
It will transfer to the Job Ticket Production Notes.
All of the above.

Question 14 of 25

Default GL Accounts can be associated with Item Categories in the Service Catalog.

True
False

Question 15 of 25

When can you delete an item from a Purchase Order?

If the Purchase Order is not closed.
There are no commitments to Job Tickets.
There have not been any receipts for the item.
All of the above.

Question 16 of 25

If there are commitments but no receipts, the item in the Purchase Order can be deleted after the commitments are removed.

True
False

Question 17 of 25

When using the Purchase Order Module, if the material is coming from multiple vendors, additional PO’s will need to be created – one for each vendor.

True
False

Question 18 of 25

When Editing Commitments on a Purchase Order, BOSS will allow you to do which of the following?

Link individual items to one or more Job Tickets.
Link individual items to both a Job Ticket and Inventory.
Link all items into inventory.
All of the above.

Question 19 of 25

When is the ideal situation to use the “Link to Job Ticket” feature when creating a Purchase Order?

To link the entire Purchase Order to a single Job Ticket.
To link the Purchase Order to multiple Job Tickets.
When creating a Purchase Order for inventory.
None of the above.

Question 20 of 25

What happens after adding and submitting a Purchase Order?

A Purchase Order number is assigned.
Depending on threshold system settings, a Purchase Order number is assigned.
The Purchase Order will automatically email to the vendor selected.
All of the above.

Question 21 of 25

What date should be used for the Purchase Order Receipt Date?

The date that you ordered the material.
The date when you actually received the material.
Your vendor’s invoice date.
The date you created the Purchase Order.

Question 22 of 25

When the Vendor invoice is entered what action recalculates the final actual job costs?

When the Purchase Order Receipt has been Closed.
When the Purchase Order Receipt has been Pre-approved.
When the Purchase Order Receipt has been Approved for Payment.

Question 23 of 25

What action sends the Purchase Order Receipt Total to the Accounting system?

Closing the Receipt.
Approving for Payment.
Pre-Approving for Payment.
Closing the Purchase Order.

Question 24 of 25

In a Purchase Order you may enter notes specific to the item, where will these notes appear?

The notes will transfer to the Receipt screen.
The notes will display on the printed Purchase Order.
The notes will transfer to the Job Ticket Production Notes.
None of the above.

Question 25 of 25

What is the difference between an Item on the Purchase Order being Committed vs Received?

Received means the quantity of material that has been received so far against this Purchase Order.
Committed means the quantity that has been committed to a specific Job Tickets.
Committed only occurs when a receipt has been entered.
Answer A and B.

Take the Purchasing BOSS Basics Certification Quiz

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